Orders and paperwork that move on their own
Purchase orders, delivery notes and customs documents still arrive as PDFs and emails. We read them, enter them and flag the exceptions, so your team handles the problems, not the typing.
01Where the week goes
What slows logistics and distribution teams down
- 01
Retyping documents
Orders and delivery notes come in every format imaginable and someone keys each one into the system.
- 02
Where is my shipment
Customers phone and email for status updates your systems already know.
- 03
Exceptions found too late
Mismatched quantities and missing documents surface at invoicing, weeks after the fact.
02Use cases
What we automate first
Purchase orders straight into the system
- When
- A customer emails a purchase order as a PDF
- What happens
- The order is read, validated against prices and stock, and created in your system, with only the doubtful lines sent to a person.
Proactive delivery updates
- When
- A shipment is delayed at the depot
- What happens
- The customer gets a clear update and a new estimate before they think to ask, by email or WhatsApp.
Document checks before dispatch
- When
- A load is ready but the paperwork is incomplete
- What happens
- Missing or inconsistent documents are flagged to the planner while there is still time to fix them.
Invoice matching
- When
- Carrier invoices arrive for last month's loads
- What happens
- Each invoice is matched to the job and rate card, and only the discrepancies go to finance.
03Where to start
Start with the document your team retypes most often. It is usually purchase orders or delivery notes, and the time saved is easy to measure.
Not sure where to start?
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